Ensuring staff don’t overspend your enterprise journey finances and keep inside coverage is a big problem for a lot of firms. As enterprise journey is often a big a part of your total firm finances, it’s important you retain this underneath management.
On this article, we’ll stroll you thru how TravelPerk makes journey coverage compliance straightforward in your entire group. From conserving Claire in finance pleased with versatile insurance policies and automatic approval processes which are baked into our platform, to conserving your jet set vacationers happy by giving them extra autonomy to guide their very own journey and make better-informed decisions that truly fall inside finances.
5 methods Travelperk will enable you to enhance journey coverage compliance
Improved Journey Coverage Consciousness
First issues first, journey coverage consciousness is essential. In case your crew has by no means even learn your coverage, how will they keep on with it? When you’ve spent the time to create a strong enterprise journey coverage, it is advisable to ensure that staff really know what’s in there! Sounds apparent, proper?
However many firms have their insurance policies hidden away in a shared drive or on the corporate intranet – the place it is simply forgotten and staff can’t entry necessary data after they want it.
With TravelPerk, there aren’t any excuses when vacationers declare they don’t know what’s in coverage! We make consciousness and compliance actually easy by permitting you to have your company journey coverage baked into our reserving instrument. Which means staff not have to sift by means of lengthy coverage paperwork or frantically attempt to discover your journey coverage hidden within the depths of your organization shared drive.
When you’ve uploaded your journey coverage to TravelPerk, its seamlessly built-in into their enterprise journey search, so vacationers will all the time know if a flight, lodge or practice is inside coverage or not.
Right here’s an instance of how your coverage is built-in into the TravelPerk platform…
Traveler autonomy and complete peace of thoughts
So, what are the extra advantages of getting your company journey coverage embedded into our platform?
For one, it takes the stress off admins and journey managers by giving staff extra autonomy to guide their very own journeys and make knowledgeable decisions while nonetheless staying inside finances.
Secondly, It additionally provides your finance crew complete peace of thoughts. (No extra night time sweats for Nigel, your CFO…)
For instance, if an worker tries to guide first-class flights to a convention or makes an attempt to guide the penthouse suite for an organization retreat, our reserving instrument will mechanically flag that it’s out of coverage. See an instance beneath.
For extra peace of thoughts and elevated management of your enterprise journey finances, we advocate organising custom-made approvals throughout the TravelPerk platform. So, if an worker tries to guide a visit that falls exterior of coverage, you possibly can select a crew lead or journey supervisor inside your organisation to be liable for approving that journey.
Just like the sound of this? Let’s dive deeper into our customizable approval choices beneath…
Save time with automated journey approvals
One other profit of getting your journey coverage baked into the TravelPerk platform is the power to have personalised, automated approvals.
For instance, if Mario in gross sales is reserving a practice and lodge for a networking occasion subsequent month and this falls inside your journey coverage (nice work, Mario!) you possibly can select to have this enterprise journey mechanically authorised in TravelPerk. Now Mario doesn’t want to attend or chase his crew result in approve it – he’s all good to go as he’s caught to the coverage!
Inside your account settings in TravelPerk, you possibly can set the approval workflows you need, who this is applicable to in your group, and who’s accountable for reviewing the proposed enterprise journey. Right here’s an instance beneath:
So on this case, any out of coverage journeys for these 3 vacationers will go to Matt to be authorised. We additionally provide a slack integration, which hurries up approvals by 80% by sending notifications to admins of any new journey to approve. Dreamy!
Finally, you get to decide on how a lot management you need on your enterprise journey bookings. Wish to approve each journey? Completely wonderful! Blissful for journey bookings which are in coverage to be mechanically authorised? Nice!
We additionally provide the pliability to arrange completely different approvals for particular stakeholders. For instance, if you need all C-Suite lodge bookings and airfares to be mechanically authorised, your approval course of would look one thing like this inside TravelPerk:
Automated journey approvals provide the better of each worlds: full management of your finances with out micromanagement. In addition they save your organization plenty of time by eradicating the necessity to test each single journey if it falls inside coverage. And in flip, this will increase worker satisfaction.
You can even amend journey approvals at any time in your account settings inside TravelPerk. Supplying you with full flexibility and management over your enterprise journey finances.
Personalised journey insurance policies
TravelPerk additionally provides you the chance to set completely different enterprise journey insurance policies for various members of your group. Usually, we often advise conserving your company journey insurance policies as easy and simple as potential. But when it is advisable to set completely different guidelines for various groups, to assist enhance journey coverage compliance, TravelPerk makes this very easy.
For instance, you may have to set completely different journey prices, cabin seat courses, and lodge room prices in your government crew versus the remainder of your organization.
Right here’s an instance of how straightforward that is with TravelPerk:
Whole visibility of journey spend
Are you noticing that you simply’re overspending your enterprise journey finances however probably not positive how? You’re not the one one.
With TravelPerk’s refined reporting instruments, you possibly can simply see in real-time the place finances is being spent and who’s sticking to the corporate journey coverage.
Does your advertising and marketing crew maintain ignoring your journey program and reserving journeys final minute, inflicting you to overspend on flights that might have been half the worth? Or does your gross sales groups spend an excessive amount of finances on taxis after they could possibly be utilizing public transport? With TravelPerk reporting, your admin or finance crew can categorize studies by division, crew, journey service, and extra so you possibly can simply monitor vacationers’ habits and spot journey tendencies like this to remain forward of your finances.
Ebook a demo at the moment to discover how TravelPerk makes enterprise journey less complicated to handle by supplying you with extra flexibility, full management of your spending, and saving you cash by providing the biggest journey stock available on the market. Discover out why we’re trusted by 1000’s of firms worldwide.